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How to Create an Excel Calendar Template and Free Download

The modern world is hectic and full of things that require your attention. From work; status updates; friends; family; and then you still need to find time for fun. It can become completely overwhelming at times to deal with all these things with a decent sense of time. That’s why a calendar can be particularly useful for you. calendars don’t have to be the same thing for every person though. With Excel you can craft yourself a personalized calendar that will help to keep you organized and moving forward throughout the year. We’ll show you how to create a calendar for every specific need, and at the end of the tutorials we’ll have a sample that you can see for yourself.

Creating a Calendar in Excel.

excel calendar template
This is the primary step that you’re going to need to take to make all the different types of calendars we will be discussing here. This basic calendar template can then be modified from the original to suit your specific need. Creating a calendar template for you to use and modify, is fairly involved and requires some intermediate-advanced level of PC knowledge in order to do it correctly.

Using Visual Basic to Create a Calendar in Excel

Visual Basic is a robust set of tools that Microsoft includes on many systems. It makes it possible for you to construct scripts, and other functions from within your computer to perform various tasks and actions. Here we’re going to use some Visual Basic code that was designed with the intent of making it easier to create a calendar within Excel. All you’re going to need to do is copy the code into your Excel workbook and Excel will automatically generate the calendar for you. You can then modify the cells within the template to fit your specific need, whether it be a weekly, monthly or yearly calendar. Fortunately since we are going to use Visual Basic to create this template, you can save multiple versions of it and replicate it easily using the code base. This way you can have separate file names to keep track of each different template you create for yourself

For example you could have :

Weekly Excel Calendar Template
Monthly Excel Calendar Template
Yearly Excel Calendar Template

You may have to remove spaces, or place underscores in your file name depending on the version of Windows and Excel that you have, but this way you will have a different calendar that meets each specific need.

In order to do this you will need to have access to the developer tab, or developer ribbon (depending on the version of Excel that you have) enabling the developer ribbon/tab is a different process dependant on the version of Excel you have. If you can’t seem to figure it out, you can consult Microsoft’s built in help feature in Excel to provide some clarity on how to add the developer functionality to Excel. Doing this will give us access to the Visual Basic components that we need to use in order to create our new calendar template. If the developer Ribbon is not showing go to Excel Options and enable it. In Excel 2007 you will find it in the Popular menu and in Excel 2010 you will find it in the Customize Ribbon menu.

  1. Open Excel and navigate to the file menu in the top left hand portion of the program. Click “File” and click “New” to open a workbook within Excel.
  2. On the developer tab or ribbon, you are going to find and click “Visual Basic”
  3. Find the Insert, and then from within that menu, find and click “Module”
  4. You will then have to copy some Visual Basic code into the module sheet. Fortunately we’ve taken the time to provide you with a sample Visual Basic code that you can use to create your Excel calendar template. You will find the code beneath the text.
  5. Once you’ve pasted the code into the module, find the File menu and click “Close and Return to Microsoft Excel.
  6. Now return to Excel and click the tab for Sheet1. Once you’ve done that, navigate to the Macro menu, and click Macros.
  7. Click the Calendar Maker option, and then click “Run” to create your new calendar template.
  8. From here you can then edit the cells so that they fit your specific needs. If you find that this code doesn’t work or provide you with the kind of calendar template that you need, you can alternatively use the Microsoft Office Online service to get a free download of an Excel calendar template. You can do this by visiting the Office Online site either through the Office Program Selection Menu itself, from within Excel, or just by navigating to it online.

If you are still having difficulty getting a template created in this way, you can use the grid adjustment tool in Excel to create your own. Keep in mind that most 30 day calendars have seven vertical columns and five horizontal rows. So if you made a column that used these measurements you could then use that as a template for all your other Excel calendars. Adjusting this base template to fit your other needs is as easy as figuring out the column and row adjustment for each individual calendar that you need to create. Again, this shouldn’t be considered a firm example but more as an illustration of what you can modify to actually get the calendar that you need. Some last few things to remember is that you can also adjust the cell size and height for each cell in your calendar so that you can fit in notes, and other important reminders on those specific dates. Even if you used a free download of an excel calendar template, you should still be able to do this. If for some reason when adjusting a cell, you make an undesirable change, just hold ctrl and press z to undo it. Also keep in mind that text entered in excel should be done in the bar at the top that appears when you select a cell.

There you have it. Hopefully now you’ve got a real good grasp on how to create the perfect calendar to suit your needs. With your calendars made you can now get yourself more organized and prepared on a weekly, monthly, or even yearly basis. With each of these excel calendar templates, anything is possible.

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