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How To Password Protect An Excel File

MS excel will make protecting your .xls files, really easy. You can now keep all your key information highly secure and private. Several businesses and individuals prefer to use .xls spreadsheets for tracking their expenses. By using passwords for protecting your data, you will have greater peace of mind.

How To Password Protect An Excel File 2010?

The MS excel program is an excellent software spreadsheet for tracking your numbers data. Due to several of the functions related to automatic calculation, this program is often used to track employee information, financial information as well as other sensitive information. Any smart computer user will opt for protection of their files that contain sensitive information with the help of strong passwords.

1. Open the Microsoft Excel 2010 program.
2. Click on the “File” option in the top menu bar. Next, choose on “Info.”
3. Select the option that says “Protect Document.” Next, choose on the “Encrypt with Password” option from the list.
4. Enter your password and then click on “OK.” Next, retype your password and click on “OK.”

After the passwords have been set in Microsoft Excel 2010, it needs to be typed out into the software program before opening the XLS files. This will prevent any unauthorized access to your information contained in these files. You could even choose to encrypt or keep your document in a read only format. You will find higher solace knowing that even if you share your computer with others, there is no possibility of data theft. Also, your data will be absolutely secure in any unfortunate event of your computer getting stolen.

Is A Password Protected Excel File Secure?

With the added options to encrypt that are being provided within Excel 2007 as well as 2010, you can easily protect all your .xlsx files. These versions are far more secure than the earlier versions of .xls files. It will allow limiting accessibility to your data.

By using passwords for an Excel spreadsheet, you will be able to allow only an authorized user to make changes to the spreadsheet. Listed below are the other key benefits of securing your .xls files with the help of passwords.

1. Multitude Options For What You Wish To Protect

A key benefit of using .xls is the option to choose which files need to be protected with the help of passwords. In the .xls program, you have an array of options for using passwords for data protection. You could use passwords to protect a series of
documents from any type of unauthorized use. You will also be allowed to read a file by using the read only option. However, a user will require to type in the passwords to be able to make any type of modifications to the file. This will be helpful when you wish to share data with your team members but you do not want them to alter any of the information.

2. Selecting Strong Passwords For Added Security

If you have created macros or various other similar type of projects by using a visual basic for applications, you can even use passwords to protect these macros and also protect your work. Also, you can use passwords to protect your workbooks and worksheets. This will help you to in fact use multiple passwords within a single document. The passwords will be only as secure as you make them to be. Be sure to select strong passwords that are created using numbers, characters and letters.

3. Protecting A Spreadsheet Which Contains Confidential, Legal, Privileged or Protected Information

You may be required to create passwords for protecting spreadsheets that contain confidential, legal, privileged or protected information. Often, you may even have to protect your spreadsheet information if required by the law, by way of a specific regulation or by policy. The Excel 2007 and 2010 versions are capable of advanced encryption standards.These standards of encryption are considered to be the minimum standards that are required to be compliant for use within specific industries. The earlier .xls versions were not able to offer this type of a strong encryption.

4. Widely Used

Using passwords is not only significant for protecting your information but also offers several advantages for using Excel over any other program that are being widely used. In case you forget your passwords, you can easily find several tools that will help you to crack into your database. Several of these tools are being offered for free.

If you have forgotten your passwords and still want to be able to access your data, then these tools are very useful. You must always use a proper virus scanner and password recovery tools while commercially purchasing these. It will protect your system from a virus attack. If you want to make your spreadsheets even more secure, you should use tools or purchase protection programs for your files.

How To Remove Password Protect Excel 2010?

Keep in mind, MS spreadsheet tools can be incredibly helpful for its users if you are already familiar with the use of .xls programs and some of its key features. The basic feature which is especially useful, is the option to encrypt and offer protection by the program. This feature is highly useful if a user wants to protect a specified area of their spreadsheet or even the entire workbook from an unauthorized or accidental change. Also, it is very important for you to understand how to remove a password protection in case you want to edit your files.

1. Open your workbook and click on the “Save As” option
2. Click on the lower right corner of your file window shown as the “Tools” option.
3. Next, choose the “General Options”
4. Clear the password and save it over your old file.

These instructions will apply to the Excel 2010 version. The earlier version also offers similar protection ability. However, the exact process will vary. In case your spreadsheet contains some confidential information, you should then secure it against any unauthorized access.

The .xls files make creating documents with strong passwords, really easy. It will give a user several options to protect a part or the entire document as they wish. Also, it will allow you to decide how you would like others to be able to get access to the data.

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