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Purchase Order Templates in Excel

A purchase order is a document that includes clauses covering the standard terms and conditions for purchase. A (PO) document is useful for a buyer who is considering contracting with a specific seller during the course of any business to business(B2B) transactions.

How To Create Purchase Order Templates In Excel?


A purchase order for excel document is available as a template. It can be used while purchasing goods or services. You can combine an excel spreadsheet with an invoice template for a complete set of purchase documents.

Free – Click Here To Download

1. Download a spreadsheet.
2. Choose “Open” to instantly open a template for editing
3. You can also choose “Save” in order to save this template to a preferred location on your computer.
4. Create a purchase order and monitor receipt using Excel.
5. Use a drop down option for entering details related to freight terms, ship via, payment terms, sales tax and other key data.
6. The template are free and are compatible with Excel 2000 to 2013.

You can now easily eliminate the need to waste valuable hours drafting purchase order forms by gaining instant access to professional templates. This is also an excellent way to implement the highest standards of excellence during your procurement practice.

A  template will provide all the information required to order parts, products or services. A spreadsheet is designed to look classic and professional. This automatically calculate the total and balance.

A template has fields for Date, Number, Vendor Address, Vendor ID, Payment Terms, Required Date, Shipping Method, Goods Purchased, Unit Prices, Totals and Quantity.

There is a wide array of professional excel forms and spreadsheets. There are numerous useful templates and forms. All of these will conveniently work in MS Excel. These have been designed to allow you to leverage the powers of Excel and simplify your daily purchase tasks. Here’s a helpful link that allows you to download a purchase order template in Microsoft excel, for free!


Terms And Conditions For Purchase Order Template!

A purchase order document is available as an excel document or template. The template has fields for including terms and conditions in relation to the following details:

Supplier’s obligations
Inspection of goods
Intellectual property rights

This document will also specify delivery dates, payment terms, quantities, item identification, shipping terms and various other conditions and obligations. This is usually in context of supply of goods or services based on the buyer’s terms. In other words, if the seller wants to purchase goods or services from a specific supplier, they can set terms and conditions for their order.

These terms and conditions must be brought to the attention of another party in a manner that will allow it to be incorporated within the contract. In case the terms and conditions have been set out on the reverse side of a purchase order, you must always ensure that you fax both sections of a double sided document. Also, insert a reference in the front page of your terms and conditions over the reverse. These applications are available for you to try before purchase.

Top Features Of A Professional Purchase Order Template Includes The Following:

Extremely easy to use
Select from a range of professional excel templates
Simplify your purchase tasks
Saves time and money
Works with MS Excel 2000 to 2013
Making daily purchase tasks productive
Leveraging the power of MS Office
Providing buyers with an improved decision making tool

Purchase Order Log Template!

A purchase order log template can help you to effectively and quickly track or log a purchase transaction for any organization or business. It will require you to input your company logo, business contact details and the details of each item being purchased. In general, a purchasing officer is considered responsible for maintaining the log up-to-date. A log template will help you to track purchases of every item with reference to quantity and time. It is customize and easy to use.


Top Benefits Of Using Purchase Order Log Template!

It includes details and records of the nature of all products and services sold, to whom they are sold and under what terms and conditions, any applicable interest rates, the payment terms etc.

It is used to keep records of purchase orders of every product with reference to quantity and time. Enterprises, companies and corporations, use it in order to maintain their purchase record organized while conducting their business.

It usually consists of a set of columns. Some of the most important columns includes the following headings:

Purchase Order Number (PO)
Paid Status
Payment Methods (Cash, Check and Credit)
Amount of Payment

All of the above columns, when included within a purchase order log, allows a purchasing agent to specify types of product or the nature of service which is being bought along with its payment details, category and vendor. Moreover, it will also help in stating the PO number for every product item. This could vary slightly, depending on the product type offered by a particular organization.

It is important that a purchase order log should have its equivalent within a seller’s invoice record, for recording and adding specific details. These include nature of the service or product, the list of buyers and the circumstance in which every service or product has been sold.

This is an integral part of the accounting and financial aspect of every business. Similarly, a purchase order log comprises of a detailed record for every order that has been purchased. It will comprise of all orders which have been canceled, fulfilled or voided.

Keep in mind, this is usually a pre-printed and numbered document generated by a retailer’s financial management system. It is a written sales contract which reflects that all the purchase details are recorded and the payment will be made. It details the exact services or merchandise to be received from a single vendor.

{ 1 comment… add one }
  • christina February 9, 2017, 7:04 am

    Its very useful template to make purchase orders in excel program, exactly the thing i was looking for.

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